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Agile PMO Services

Agile PMO Services

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Descriptions

Our Agile PMO services accelerates business agility to deliver value-driven results through collaboration and engagement.

What is PMO according to PMI?

The Project Management Institute (PMI) provides a broad definition of PMO as:
A project management office (PMO) is an organizational structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques.

What is Agile PMO?

Agile PMO – is also known as Agile Management Office (AMO) – offers organizations competitive advantage by applying the agile principles, and promoting agile mindset – such as being self-organized, being value driven, responding quickly to customers’ needs, and shifting from reactive to creative mindset.

What is the benefit of Agile PMO?

Agile PMO – is also known as Agile Management Office (AMO) – offers organizations competitive advantage by applying the agile principles, and promoting agile mindset – such as being self-organized, being value driven, responding quickly to customers’ needs, and shifting from reactive to creative mindset.

How Agile PMO offers value in Agile setting?

One might wonder how Agile PMO offers value in agile setting where the teams are cross-functional, self-managed and self-organized. For Agile PMO to exist and provide business value, it needs to create a supporting structure (Agile culture, and management support), as well as a mindset to promote changes through coaching and consultancy strategies.

Privilege MS approach to implementing Agile PMO is founded on adopting the agile mindset to engage and partner with the agile team to promote and live the agile values. Mainly, in engaging with ScrumMaster, Product Owner, Agile Coach and senior management. Listed below are some of the implementation building blocks for the Agile PMO:

  • Center-of-Excellence (CoE)
  • Through Epics, align Agile portfolio vision to organization’s strategy and business objectives.
  • Collaborate with key stakeholders to define and measure metric and KPIs to meet business objectives. Namely, metrics such as:
    • Stakeholders’ engagement and satisfaction
    • Portfolio performance
    • Value stream KPIs of business outcome
    • Agility to market needs
  • Develop Agile team through active learning, training, mentoring and coaching.
  • Develop the Agile knowledge and skill base through the implementation of simple methodology, process, tools and templates for Kanban, Burndown and Burnup metrics, and others.
  • Create a consultancy culture between Agile team and Agile PMO so that team members will seek PMO’s expertise willingly.
2.    Value-driven Promote value-stream to deliver value through engagement with agile team and collaboration with customers
3.    Change management Apply change management strategy to facilitate the acceptance of the team and the key stakeholders to the agile principles.

Role of the Agile PMO

Agile PMO could take on many critical roles to support the Agile teams. The role and scope of the Agile PMO is essential for its implementation success. Therefore, Privilege MS will be engaged with clients to articulate the Agile project team structure, and Agile PMO’s roles and responsibilities.

Here are some of the roles that Agile PMO could take.

1.     Strategic Alignment

The Agile PMO facilitates a strategic deployment method to link and align organization’s initiatives with the organization’s mission, vision and strategic objectives.

2.     Stakeholder Engagement & Support

As part of the Agile transformation initiative, the PMO could take on a role of engaging key stakeholders to buy-in to the Agile mindset and agile principles. In addition, PMO will implement a change management strategy to facilitate the implementation of Agile project environment.

Agile PMO takes on the role of supporting stakeholders by:

·         Collecting metrics and trends related to how well the team is delivering values.

·         Providing, key stakeholders, a holistic view and analysis about how well the Agile transformation is aligned with the organization’s vision. The Purpose of this is to support Senior Management to make informed decisions.

·         Reducing waste by implementing Value Stream mapping tool to reduce law value activities and cycle times for project activities.

3.     Competency development

Agile PMO needs to be a service provider in coaching, mentoring and training team members. Coaching for Key stakeholders will help the organization to adopt to the Agile mindset. As for the mentoring and training, PMO could provide training to team members on Agile values and principles.

4.     Business Assessment

Supporting PMOs often take on the role of collecting assessment data about Agile projects for the purpose of evaluating the maturity of Agile principles and mind-set. This is to be shared with the project team members as feedback about how well they are progressing in their agile journey. In addition, Agile PMO would share feedback with senior management about what else management needs to do to better support the Agile team.

5.     Development of lean standards

·         Modeling Agile values: Agile PMO needs to adopt the Agile values and principles to implement PMO practice. This will make it a model for the organization.

·         Standard Development and Implementation: Agile PMO can develop and implement standard for the purpose of improving efficiency and business results. For example, developing templates for user stories, tools for wireframes, and samples for burn-up and burn-down charts.

6.     Portfolio management

·         Agile PMO can manage the inflow of projects using Project Portfolio principles on iterative basis.

·         Agile PMO can integrate the Project Portfolio principles and values with senior management and agile teams’ needs. This will allow the Agile PMO to successfully bridge the gap between strategic focus and project execution.

Privilege MS approach to implementing Agile PMO

Agile PMO is a change management initiative, and needs to be implemented iteratively with a high level of flexibility. As a result, the approach will be taking into account the value and principles of agile, and the engagement of key stakeholders such as Agile teams, clients and management.

Developing your Agile capability is valuable at any time of your organization progression.
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